Abstracts and Case Reports

Important Reminders About Your Submission

• All abstracts and case reports must be in English.
• First authors who are enrolled in an educational program will be required to submit their program director’s contact information:
  • Program director name
  • Program type
  • Program institution
  • Program director email address
• An ethics task that includes a mandatory ethics statement for abstract and case report submitters must be completed on behalf of all authors associated with the submission.

Eligibility Requirements 

• Abstracts, case reports, and/or data previously presented or published nationally or internationally are not allowed.
• Abstracts and case reports presented at an SCCM chapter meeting are allowed.
• Abstracts and case reports may contain new research on a topic presented previously.
• Submission of an abstract or case report constitutes a commitment by the author(s) to present the abstract or case report as accepted.
• Stimulating and unique abstracts or case reports will be considered for the 2024 Congress program.

Review Process

• Abstracts and case reports will be scored on the following criteria:
  • Scoring Rubric for Abstracts and Case Reports 

Alterations and Withdrawals
Accepted abstracts and case reports will be published as submitted in the January supplement to the journal Critical Care Medicine. SCCM does not edit or proofread abstracts or case reports. By saving each task you complete in the submission process, you can log off and return to continue your work at another time. You can edit and revise your abstract or case report online as much as you wish until the submission deadline. Once it is formally submitted, corrections cannot be made. No edits or corrections can be made once the journal supplement is published.

Submissions may be withdrawn until 12:00 noon Central Time on October 11, 2023. All withdrawals must be submitted here.
  
Acceptance
The submitting author will be notified via email of the submission’s acceptance or rejection in October 2022. Please ensure that the first author’s email address is included with the submission. All notifications and correspondence will be directed to the first author. It is the responsibility of the submitting author to confirm that all author email addresses are current at the time of submission to ensure that any notifications sent by SCCM are received. All decisions made by the Congress Program Committee are final.
 
Complimentary Congress Registration
Complimentary registration will be offered only to the first author who is an SCCM Sponsored Trainee or SCCM healthcare professional level member. Post-training attending physicians, SCCM nonmembers, and authors submitting case reports are ineligible. SCCM membership must be effective before August 3, 2023, and be active through Congress (January 23, 2024). If you are not currently a member and would like to become eligible for complimentary registration, join SCCM online no later than 11:50 p.m. Central Time on Wednesday, August 2, 2023. Complimentary registration decisions will be communicated by October 2023.
 
Expenses

• Nonmembers are required to pay a $40 nonrefundable submission fee per abstract or case report submission.
• Expenses associated with abstract or case report preparation, submission, and presentation are the responsibility of the presenter(s)/author(s).
• Authors of accepted abstracts and case reports are expected to register for Congress and pay the registration fee, unless they apply for, and qualify for, complimentary registration.

 Important Dates

• May 3, 2023: Submission period opens
• July 2023: Congress registration opens
• August 2, 2023: Submission period closes at 12:00 p.m. noon Central Time
• October 2023: Notification of submission acceptance sent electronically to first author
• November 2023: Notification sent to award winners and those eligible for registration discounts
• December 2023: Abstract and case report supplement published in Critical Care Medicine
• January 21-23, 2024: Critical Care Congress at the Phoenix Convention Center in Phoenix, Arizona

Nomination-Based Awards
On acceptance, your abstract or case report may be considered for an award. Abstract- and case-report-based awards are given to the first author of the abstract or case report. All authors of an abstract or case report will be notified if their submission receives an award. For more information, contact SCCM Customer Service.
 
Star Research Award Winners
In-Training and Early Stage Researcher awards require an application. Applications are available online within the abstract submission system. Recipients of the In-Training and Early Stage Researcher awards receive $2,500 and a personalized commemorative plaque.

The top-scoring abstracts are selected for Star Research Presentations in Connections Central (Exhibit Hall). From these abstracts, the following awards are given:

Early Stage Researcher Award: Criteria

• Applicant must have completed a training program at least 18 months (but not more than three years) before January 2023.
• Applicant must upload a verification letter on official letterhead signed by a program director by August 2, 2023. Please include the abstract title.

In-Training Award: Criteria

• Applicant must be in a critical care training program or have ended training not more than one year before Congress.
• Applicant must upload a verification letter on official letterhead signed by a program director by August 2, 2023. Please include the abstract title.

From the remaining abstracts, the following awards are given:

• Gold Medal Award: This is awarded to the applicant with the highest abstract score of the remaining submissions. Only one Gold Medal Award is given per year. The awardee receives $2,000 and a commemorative plaque and should consider submitting the manuscript for publication in Critical Care Medicine.
• Silver Medal Award: This is awarded to the applicant with the second-highest abstract score of the remaining submissions. Only one Silver Medal Award is given per year. The awardee receives $1,000 and a commemorative plaque and should consider submitting the manuscript for publication in Critical Care Medicine.
• Bronze Medal Award: This is awarded to the applicant with the third-highest abstract score of the remaining submissions. Only one Bronze Medal Award is given per year. The awardee receives $500 and a commemorative plaque and should consider submitting the manuscript for publication in Critical Care Medicine.
• The recipients of the Gold, Silver, and Bronze Medal Awards are not eligible to receive the Early Stage Researcher or In-Training awards.
• The remaining submitters in this category receive a Star Research Award certificate of achievement and $100.

Research Snapshot Awards
Authors of abstracts that were not accepted for Star Research Presentations make short presentations facilitated by a moderator in the Research Snapshot Theaters in Connections Central (Exhibit Hall). Additionally, the abstracts with the top 30 scores in this category receive the following awards:

• Gold Snapshot Award: This is awarded to 10 people per year with the highest-ranking abstracts in this category. The awardee receives a certificate.
• Silver Snapshot Award: This is awarded to 10 people per year with the highest-ranking abstracts in this category. The awardee receives a certificate.
• Bronze Snapshot Award: This is awarded to 10 people per year with the highest-ranking abstracts in this category. The awardee receives a certificate.

Case Report Snapshot Awards
Authors of accepted case reports make short presentations facilitated by a moderator in the Research Snapshot Theaters located in Connections Central (Exhibit Hall). Additionally, the top three case reports receive the following awards:

• One First-Place Award certificate
• One Second-Place Award certificate
• One Third-Place Award certificate

Congress Scholarships
SCCM specialty sections offer a $500 scholarship for a section member. The application is completed during the submission process. The applicant must:

• Be an SCCM member
• Be a member of the section to which the applicant is applying
• Attend Congress 2024
• Be the first and presenting author of an accepted abstract
• Not be a section leader

Additionally, the abstract should:

• Support emerging science in the applicant’s specialty
• Demonstrate excellence based on the submission’s score
• Demonstrate the importance of the work to critically ill patients and families
• Be relevant to the section specialty

Clinical Pharmacy and Pharmacology Section Awards

Patient Safety and Early Stage Researcher Award: Criteria

• Applicant must be a pharmacist who is in residency or fellowship training or who has completed training within 10 years before the application date.
• Applicant must be employed by a hospital or healthcare system, a member of SCCM, and the leader of the submitted project.
• Multiprofessional collaboration with physicians, nurses, information technologists, administrators, and other healthcare professionals is welcome and strongly encouraged.
• SCCM members who have served as chair or chair-elect of the SCCM Clinical Pharmacy and Pharmacology (CPP) Patient Safety Committee or who have served on the SCCM CPP Executive Committee are not eligible to apply until three years after their term has ended.
• Collaboration on the project with an SCCM member who has served as the chair or chair-elect of the SCCM CPP Patient Safety Committee or who has served on the SCCM CPP Executive Committee does not affect the eligibility of an applicant who meets all other criteria.
• Applicant must upload a verification letter on official letterhead signed by a program director by August 2, 2023. The letter must include the applicant’s name, abstract title, qualifying criteria, dates of fellowship/training, and director’s name.

Innovations in Patient and Medication Safety Award: Criteria

• Applicant must be a pharmacist who is an SCCM member and the leader of the submitted project.
• Multiprofessional collaboration with physicians, nurses, information technologists, administrators, and other healthcare professionals is welcome and strongly encouraged.
• SCCM members who have served as chair or chair-elect of the SCCM CPP Patient Safety Committee or who have served on the SCCM CPP Executive Committee are not eligible to apply until three years after their term has ended.
• Collaboration on the project with an SCCM member who has served as chair or chair-elect of the SCCM CPP Patient Safety Committee or who has served on the SCCM CPP Executive Committee does not affect the eligibility of an applicant meeting all other criteria.

Eligibility Requirements for Abstract and Case Report Reviewers

• Be an SCCM member
• Have three years of experience in critical care
• Be published
• Be able to review 20 to 30 abstracts or case reports in August 2023

The submission period is open and ends August 2, 2023, at 12:00 p.m. noon Central Time.

How to Access the Submission Site

1. To submit an abstract or case report for the 2024 Critical Care Congress, log in to MySCCM with your Customer ID and password, or create a new account.
2. Select OVERVIEW, then select “Submit your 2024 Critical Care Congress abstract now.”
3. A new page will open automatically, bringing you to the abstract and case report submission site.

Step 1: Create Abstract or Case Report Submission

1. By creating an Abstract Submission/Case Report, you confirm that the ethics requirements have been satisfied.
2. Click here to begin a new submission.
3. A new window will open.

Step 2: Title
The title should be entered in title case and contain 100 characters or less.

1. The submission title header will contain a text field where you can type your text. You must complete all required fields. Required fields are denoted by a red asterisk (*).
2. No images or tables will be accepted.

Step 3: Submission Format

1. Select your submission format: Abstract or Case Report. Each submission format has different field requirements. Once you choose a format, you cannot modify it. If you need to modify it, you must create a new submission and choose a different format.
2. Select either Abstract Submission or Case Report Submission.

Step 4: Submission Category

1. Select your submission category from the drop-down menu.
2. Click Submit.
3. If successfully submitted, the message "New submission was successfully added" will appear.

Step 5: Content

1. Click here to add the details.
2. Enter the title of the submission again.
3. Enter content into the appropriate fields.
   • Abstract fields: INTRODUCTION/HYPOTHESIS, METHODS, RESULTS, AND CONCLUSIONS.
   • Case Report fields: INTRODUCTION, DESCRIPTION, AND DISCUSSION.

Step 6: Authors

• As the submitter, you will be asked to select a role for each author you add to the submission. 
• Only the first author of an abstract who meets the complimentary registration criteria will be considered for complimentary registration. Nonmember submitters will be required to pay a $40 submission fee.
• To add the first author, click Author Lookup and a search box will appear.
  • Enter the first name, last name, and institution, then click Search.
  • If the author is in the system, the name will appear in the search results.
  • Once you select the appropriate name, click Add Author.
  • Select the first author role.
  • Click Add Author to add that author to the submission.
  • If, after adding an author, you see "Profile incomplete," click Edit Profile and complete the following fields: Professional Title, Institution, and Credentials.
  • If the author is not in the system, enter the first name, last name, email address, and role.
    • Click Add Author. Note: The author will be added to the submission and you will be required to complete the author’s profile.
    • The following message will appear: “Thank you for adding a new Author." You can click their name to edit their details.
    • Complete the profile by adding their professional title, institution, and credentials.
• If you wish to add additional authors, click Member Lookup or Add Author.
  • Note: Please be sure that you have searched for an existing author account before creating a new author account by clicking Add Author.
  • If the author is not in the system, enter the first name, last name, email address, and role.
  • Click Add Author. Note: The author will be added to the submission and you will be required to complete the author’s profile.
  • The new author is displayed under the Author List.
  • The order of authors can be changed. To adjust the order, use the arrows to the right of the screen to arrange the names accordingly.
• When finished with the Author List, select Save Authors.

Please ensure that the submitter’s email address is included with the submission. All notifications and correspondence will be directed to the first author.

Please note: The order in which authors are listed when submitted is final. Be sure to double-check that this information is correct. Also, only accepted abstracts whose first authors are SCCM members at the time of submission in one of the following categories will receive complimentary registration: sponsored trainee, dietitian, nurse, pharmacist, or respiratory therapist. Complimentary registration is not transferrable.

Step 7: Categories

• Complete all the required tasks pertaining to your submission (Classification, Patient Type, Categories, Keywords, and Ethics).
• Click Continue.

Step 8: Ethics Agreement

• Confirm the ethical statement by clicking I agree.
• Click Save.

Step 9: Program Director Information Form

• If the first author is not in a training program, select “No,” click Save, and move to the next task.
• First authors enrolled in an educational program must complete a Program Director Information form. If you are not the first author but are the submitter, you must complete the form on the first author’s behalf.
• The Program Director Information Form will request the following information:
  • First author full name
  • Abstract or case report title
  • Program director name
  • Program type
  • Program institution
  • Program director email address
• Click Save.

Step 10: Congress Scholarships (Abstract Submissions Only)

• Click on the Congress Scholarship task and review the criteria, then answer the question: Do you meet these criteria?
  • If you select no, click Save and move to the next task.
  • If you select yes, complete the task in its entirety.

Step 11: Abstract Award Applications (Abstract Submissions Only)

• Indicate “Yes” if you are applying for one of the following awards:
  • SCCM In-Training Award
  • SCCM Early Stage Researcher Award
  • Clinical Pharmacy and Pharmacology Section: Patient Safety and Early Stage Researcher Award
  • Clinical Pharmacy and Pharmacology Section: Innovations in Patient and Medication Safety Award
• Please note: You must be an SCCM member and first author of an abstract to be considered. If you are applying for either of the first three awards, you must provide an uploaded document in the next task to be considered.
• If you are not applying for these awards, click Save and proceed to the next task.

Step 12: Abstract Award Application Upload(s)

• Click the "OPT OUT” statement if you are not applying for an abstract award that requires a verification letter.
  • Click continue and move to the next task.
• A verification letter on official letterhead signed by a program director must be uploaded by August 2, 2023. The letter must include the applicant's name, abstract title, qualifying criteria, dates of fellowship/training, and director’s name.
• Upload a verification letter for the following awards:
  • In-Training Award
  • Early Stage Researcher Award
  • Clinical Pharmacy and Pharmacology Section: Patient Safety and Early Stage Researcher Award
• Click Continue to move to the next task.

Step 13: Submit and Preview Submission
Preview allows you to review the information entered during each task of the submission process.

• Ensure that all steps are complete, as indicated by the green check mark in each task. If a task appears red, you missed a step in that section.
• Once you click on Save Submission, you have finalized your abstract or case report.
• Click “Click here for a preview of your submission.”
• Review your submission information. If any information needs to be updated or contains errors, go back to the corresponding task. You may return to your submission to modify any section at any time while the submission site is still open.
• Click Previous at the top of the screen to return to your submission.
• Click Submit to finalize your submission.
• A thank-you message will appear on the screen followed by a confirmation email to all authors associated with the submission.
• If accepted after peer review, the abstract will be published as submitted in a supplement to the journal Critical Care Medicine.

All submissions should conform to the following content structure and formatting guidelines. Failure to follow these guidelines will result in a low score and may cause your submission to be disqualified.

View Term Abbreviations

Abstracts

• Each submission is limited to a total of 2,400 characters, including spaces. Each section of the abstract has a character limit. The body may contain 2,300 characters. The title may contain 100 characters and should be in title case.
• There is a limit of 20 authors.
• Complete all subheading fields:
  • INTRODUCTION/HYPOTHESIS
  • METHODS
  • RESULTS
  • CONCLUSIONS
• The abstract may not contain tables or images.
• Phrases such as “Results/methods will be discussed” and “Additional data will be presented” convey no relevant information and are unacceptable.
• The abstract cannot contain any HTML codes. To avoid formatting inconsistencies, please do not copy and paste text directly from Microsoft Word. Instead, paste the content into a plain text editor (such as Notepad), then transfer the content from there.
• Do not use all uppercase for the abstract content. Turn off the caps lock feature.

View a Sample Abstract

Case Reports

• Each submission is limited to a total of 2,400 characters, including spaces. Each section of the case report has a character limit. The body may contain 2,300 characters. The title may contain 100 characters and should be in title case.
• There is a limit of 20 authors.
• Complete the following fields:
  • INTRODUCTION
  • DESCRIPTION of the case
  • DISCUSSION of the originality and importance of the case
• The case report cannot contain any HTML codes. To avoid formatting inconsistencies, please do not copy and paste case text directly from Microsoft Word. Instead, paste the content into a plain text editor (such as Notepad), then transfer the content from there.
• The case report may not contain tables or images.
• Please do not use all uppercase in the case report content. Turn off the caps lock feature.

View a Sample Case Report